Parents

Welcome to Jenks Academy for the Arts and Sciences, Home and School Association’s page! The purpose of our Home & School Association (HSA) is to foster a positive learning environment through a cooperative effort with the principal, teachers, staff, and parents/guardians by providing financial assistance, organized social functions, and a volunteer parent network.

 

The Jenks Academy HSA and its Official Board is a 100% voluntary organization that comprised of Jenks parents just like you.

Friends of Jenks
http://www.friendsofjsjenks.org/
Who we are

The Friends of J.S. Jenks (FOJSJ) is a 501c3, independent fundraising organization consisting of parents, teachers, administrators and community members dedicated to supporting programmatic and infrastructure development at the John Story Jenks Elementary School in Chestnut Hill, Philadelphia.

 

Organizational Mission

The mission of our organization is to enhance the educational and enrichment opportunities for students at J.S. Jenks by bringing together the financial and creative resources of educators, parents, students, alumni, and the greater community; ensure long-range financial flexibility for J.S. Jenks, allowing the school to develop innovative programs, student support systems, and infrastructure; and forge new partnerships between the school and the cultural, business, and academic institutions in Chestnut Hill. The Friends of J.S. Jenks aims to reinforce the school’s position as a community institution that contributes to the vibrancy of the neighborhood.

Membership

Membership in the Friends of J.S. Jenks is open to all with an interest in supporting J.S. Jenks. If you are a parent or a guardian of a child at the J.S. Jenks School, or a teacher, staff or administrator at the school, you are automatically a member of the Friends of J.S. Jenks. Membership is also open to parents considering enrolling at the school in the future. Non-voting membership is extended to interested community members and organizations. There are no membership dues. Members can participate in elections for the incoming board simply by attending the organization’s annual meeting. Our board of directors includes J.S. Jenks Parents, teachers and administrators, as well as civic and business leaders, and other community members interested in enhancing Chestnut Hill’s public school.

 

Fundraising and Programmatic Goals

The Friends of J.S. Jenks is currently targeting five programmatic initiatives: (1) Investing in the Arts, (2) Enhancing Information Technology, (3) Supporting Healthy Lifestyles, (4) Greening Jenks, (5) Strengthening the Sciences (in line with the school’s new STEM [science, technology, engineering and math] initiative. More information about these initiatives, and our progress, can be found on our website.

Are donations to the FOJSJ tax-deductible?
Yes. The Friends of J.S. Jenks is a federally recognized 501c3 organization, therefore donations are tax deductible to the extent allowed by law.

School Hours

Arrival​ ​Times​ ​&​ ​Procedures​​ ​–​

​Students​ ​are​ ​not​ ​to​ ​arrive​ ​before​ ​8:00​ ​a.m​.​ ​​ ​​ ​Students​ ​may​ ​not​ ​enter​ ​the building​ ​before​ ​8:15​ ​am,​ ​except​ ​during​ ​inclement​ ​weather.​ ​​D​​uring​ ​inclement​ ​weather,​ ​all​ ​students​ ​should enter​ ​through​ ​the​ ​auditorium​ ​door.​ ​​ ​​School​ ​begins​ ​promptly​ ​at​ ​8:15​ ​a.m.​ ​​ ​Any​ ​student​ ​arriving​ ​after​ ​8:15 a.m.,​ ​should​ ​enter​ ​through​ ​the​ ​front​ ​doors​ ​of​ ​the​ ​school​ ​and​ ​report​ ​to​ ​the​ ​late​ ​desk.​ ​​ ​In​ ​order​ ​to​ ​en​ sure​ ​the safety​ ​of​ ​all​ ​students​ ​and​ ​​respect​ ​our​ ​instructional​ ​environment​,​ ​parents​ ​may​ ​not​ ​to​ ​walk​ ​children​ ​to​ ​class.

Dismissal​ ​Times​ ​&​ ​Procedures​​ ​–​ ​Dismissal​ ​is​ ​at​ ​3:00​ ​p.m.​ ​​ ​​Students​ ​must​ ​be​ ​picked​ ​up​ ​by​ ​3:00​ ​p.m. There​ ​is​ ​no​ ​supervision​ ​in​ ​the​ ​schoolyard​ ​after​ ​3:00.​ ​​ ​Students​ ​may​ ​not​ ​return​ ​to​ ​the​ ​building​ ​once​ ​they​ ​have been​ ​dismissed.​ ​​ ​All​ ​students​ ​who​ ​do​ ​not​ ​ride​ ​a​ ​school​ ​bus​ ​will​ ​dismiss​ ​into​ ​the​ ​schoolyard​ ​through designated​ ​doors.

State​ ​law​ ​requires​ ​school​ ​attendance​ ​for​ ​everyone​ ​under​ ​the​ ​age​ ​of​ ​17.​ ​​ ​If​ ​absent​ ​from​ ​school,​ ​the​ ​student must​ ​bring​ ​a​ ​note​ ​from​ ​the​ ​parent​ ​or​ ​guardian​ ​to​ ​the​ ​homeroom​ ​or​ ​advisory​ ​teacher​ ​on​ ​the​ ​day​ ​that​ ​he/she returns.​ ​The​ ​note​ ​must​ ​include​ ​name​ ​and​ ​telephone​ ​number,​ ​the​ ​dates​ ​and​ ​reasons​ ​for​ ​the​ ​absence,​ ​and parent/guardian​ ​signature.​ ​​ ​Students​ ​who​ ​fail​ ​to​ ​bring​ ​in​ ​such​ ​notes​ ​will​ ​be​ ​coded​ ​with​ ​unexcused absences/parental​ ​neglect.

All​ ​schoolwork​ ​missed​ ​by​ ​student​ ​must​ ​be​ ​made​ ​up​ ​as​ ​soon​ ​as​ ​possible​ ​after​ ​returning​ ​to​ ​school. Excessive​ ​absence​ ​without​ ​makeup​ ​of​ ​work​ ​may​ ​result​ ​in​ ​lowered​ ​academic​ ​achievement.​ ​​ ​Regular attendance​ ​is​ ​a​ ​requirement​ ​at​ ​Jenks.​ ​​ ​A​ ​parent/guardian​ ​may​ ​be​ ​contacted,​ ​if​ ​there​ ​is​ ​a​ ​problem​ ​with​ ​your child’s​ ​attendance​ ​record.​ ​​ ​Parent​ ​Link​ ​is​ ​a​ ​central​ ​calling​ ​system​ ​in​ ​place​ ​that​ ​calls​ ​the​ ​home​ ​each​ ​day​ ​in the​ ​event​ ​of​ ​a​ ​child’s​ ​absence.

BELL​ ​SCHEDULE

​ ​​ ​​ ​8:05​ ​a.m.—Start​ ​Time​ ​for​ ​Teachers ​ ​​ ​​

​8:15​ ​a.m.—Start​ ​Time​ ​for​ ​Pupils
​ ​​ ​​ ​3:00​ ​p.m.—Dismissal

 

Parent Visitation

Parents are encouraged to visit Jenks. However, please follow these guidelines before visiting:

 

Send a note to your child’s teacher requesting an appointment.
Report directly to the school office to receive a visitor’s pass. Please do not go directly to your child’s classroom. Come to the office for permission to go anywhere in the building. This is a safety issue.
Appointments with the Principal must be scheduled after 3:15 PM as it is necessary for the administrative team to focus on instruction and the day-to-day operation of the building. Emergency appointments will be made accordingly.

Attendance

 

Regular attendance insures the continuity of the educational program essential for growth. Students are expected to arrive to school on time at 8:15 AM. If your child is absent or sent to school late, it is the responsibility of the parent to notify the teacher in writing of the reason. It is also the responsibility of the child to make up any missed work during the absence. Attendance will be carefully monitored and legal action will be taken in cases of repeated unexcused absences.

Chronic​ ​Absence​ ​is​ ​defined​ ​as​ ​8​ ​or​ ​more​ ​missed​ ​days​ ​of​ ​school.​ ​​ T​​he​ ​School​ ​District​ ​of​ ​Philadelphia will​​ ​refer​ ​students​ ​who​ ​have​ ​missed​ ​8​ ​or​ ​more​ ​days​ ​to​ ​Truancy​ ​Court.​​ ​​ ​For​ ​our​ ​students​ ​to​ ​achieve to​ ​the​ ​best​ ​of​ ​their​ ​ability​ ​and​ ​develop​ ​to​ ​their​ ​full​ ​potential,​ ​they​ ​must​ ​be​ ​present​ ​and​ ​active​ ​in school.

Absences​ ​of​ ​more​ ​than​ ​three​ ​days​​ ​require​ ​a​ ​doctor’s​ ​note​ ​be​ ​submitted​ ​to​ ​the​ ​classroom​ ​teacher.​ ​​ ​If​ ​this trend​ ​continues,​ ​a​ ​parent​ ​or​ ​guardian​ ​will​ ​be​ ​officially​ ​notified​ ​of​ ​constant​ ​absences.​ ​​ ​At​ ​this​ ​time​ ​a​ ​meeting may​ ​be​ ​scheduled​ ​with​ ​school​ ​personnel​ ​to​ ​discuss​ ​the​ ​child’s​ ​attendance.​ ​​ ​If​ ​absences​ ​do​ ​not​ ​cease,​ ​the attendance​ ​officer​ ​will​ ​submit​ ​student​ ​and​ ​parent/guardian​ ​names​ ​to​ T​​ruancy​ ​Court.​​ ​​ ​The​ ​parent/guardian and​ ​student​ ​will​ ​then​ ​be​ ​called​ ​into​ ​court​ ​and​ ​consequences​ ​will​ ​be​ ​imposed.​ R​​ emoving​ ​a​ ​child​ ​from​ ​school to​ ​babysit​ ​a​ ​younger​ ​sibling,​ ​go​ ​shopping,​ ​or​ ​take​ ​care​ ​of​ ​family​ ​business​ ​is​ ​an​ ​unexcused​ ​absence​ ​and​ ​will be​ ​coded​ ​as​ ​such.

Lateness

Students​ ​are​ ​expected​ ​to​ ​arrive​ ​promptly​ ​each​ ​morning​ ​and​ ​must​ ​be​ ​in​ ​the​ ​classroom​ ​line​ ​in​ ​the​ ​yard​ ​to begin​ ​the​ ​day​ ​by​ ​8:15​ ​am.​ ​​ ​Students​ ​arriving​ ​late​ ​should​ ​report​ ​to​ ​the​ ​late​ ​desk​ ​outside​ ​of​ ​the​ ​main​ ​office.​ ​A note​ ​from​ ​home​ ​should​ ​explain​ ​the​ ​reason​ ​for​ ​the​ ​lateness.​ ​​ ​Adults​ ​may​ ​not​ ​take​ ​late​ ​arrivals​ ​to​ ​class. Learning​ ​is​ ​in​ ​progress​ ​and​ ​interruptions​ ​must​ ​be​ ​kept​ ​to​ ​a​ ​minimum.​ ​Cooperation​ ​with​ ​this​ ​policy​ ​is​ ​needed in​ ​order​ ​to​ ​allow​ ​the​ ​educational​ ​program​ ​to​ ​proceed​ ​without​ ​the​ ​interruption​ ​of​ ​students​ ​arriving​ ​late.​ ​​ F​​ ive latenesses​ ​will​ ​result​ ​in​ ​loss​ ​of​ ​privileges​ ​such​ ​as​ ​participation​ ​in​ ​class​ ​field​ ​trips,​ ​class​ ​or​ ​school events,​ ​and​ ​assemblies.​​ ​​ ​Excessive​ ​lateness​ ​will​ ​result​ ​in​ ​a​ ​conference​ ​and​ ​administrative​ ​intervention when​ ​necessary.​ ​​The​ ​School​ ​District​ ​of​ ​Philadelphia​ ​​will​​ ​refer​ ​students​ ​who​ ​have​ ​been​ ​late​ ​8​ ​or​ ​more times​ ​whether​ ​excused​ ​or​ ​unexcused​ ​to​ ​Truancy​ ​Court.

Lunch / Breakfast Programs

The​ ​School​ ​District​ ​of​ ​Philadelphia​ ​serves​ ​breakfast​ ​and​ ​lunch​ ​FREE​ ​of​ ​charge.​ ​​ ​Parents​ ​do​ ​not​ ​have​ ​to

complete​ ​an​ ​application.

Lunchroom​ ​Procedures
The​ ​cleanliness​ ​and​ ​neatness​ ​of​ ​the​ ​lunchroom​ ​are​ ​the​ ​responsibility​ ​of​ ​each​ ​class,​ ​as​ ​well​ ​as​ ​each individual​ ​student.​ ​​ ​No​ ​items​ ​containing​ ​glass​ ​(soda​ ​and​ ​juice​ ​bottles,​ ​etc.)​ ​should​ ​be​ ​a​ ​part​ ​of​ ​a​ ​student’s lunch.​ ​​ ​All​ ​food​ ​and​ ​beverages​ ​should​ ​be​ ​packaged​ ​in​ ​plastic​ ​or​ ​paper.​ ​​ ​In​ ​addition​ ​students​ ​will​ ​follow​ ​these procedures:

Students​ ​must​ ​sit​ ​in​ ​their​ ​assigned​ ​areas​ ​immediately​ ​upon​ ​entering​ ​the​ ​lunchroom.​ ​​ ​Students​ ​will be​ ​called​ ​by​ ​lunchroom​ ​assistants​ ​to​ ​purchase​ ​lunch.
Lunch​ ​lines​ ​must​ ​be​ ​orderly.
Students​ ​will​ ​stay​ ​seated​ ​during​ ​lunch​ ​except​ ​while​ ​engaging​ ​in​ ​approved​ ​activities.
All​ ​food​ ​will​ ​be​ ​consumed​ ​in​ ​the​ ​lunchroom.​ ​​ ​Food​ ​should​ ​NOT​ ​be​ ​eaten​ ​in​ ​the​ ​yard​ ​unless​ ​there​ ​is

a​ ​special​ ​occasion.
Talking​ ​is​ ​to​ ​be​ ​done​ ​in​ ​conversational​ ​tones.
Each​ ​student​ ​is​ ​responsible​ ​for​ ​putting​ ​his/her​ ​trash​ ​in​ ​the​ ​receptacles​ ​provided.
Students​ ​will​ ​not​ ​be​ ​allowed​ ​to​ ​leave​ ​the​ ​lunchroom​ ​until​ ​their​ ​assigned​ ​areas​ ​are​ ​clean.
Students​ ​must​ ​have​ ​an​ ​appropriate​ ​pass​ ​to​ ​leave​ ​the​ ​lunchroom.

​If​ ​a​ ​packed​ ​lunch​ ​is​ ​forgotten​ ​at​ ​home,​ ​please​ ​do​ ​not​ ​bring​ ​it​ ​to​ ​school.​ ​​ ​This​ ​interrupts​ ​the​ ​learning​ ​day. Your​ ​child​ ​will​ ​be​ ​served​ ​a​ ​school​ ​lunch.

Inclement Weather

 

On rainy days or very cold days, parents are advised not to send their children to school until a few minutes before the start time of 8:15 AM. Parents are asked to make sure that children are dressed appropriately for the weather. Unless it is raining or extremely cold (below 32˚), children will have outdoor recess.

 

In case of more severe weather conditions that may necessitate the closing of schools, please listen to KYW-1060 AM or TV alerts concerning, “All Philadelphia Public Schools.” In the event of early closing of schools, we must know where your child can go if you are not home. A form will be sent home early in the school year. Any child who does not return this form will be sent directly home during an emergency dismissal.

Early Dismissals

 

Scheduled:​​ ​​Refer​ ​to​ ​the​ ​School​ ​District​ ​Calendar,​ ​included​ ​in​ ​this​ ​publication.​ ​The​ ​calendar​ ​is​ ​also distributed​ ​to​ ​students​ ​in​ ​the​ ​beginning​ ​of​ ​school​ ​year​ ​and​ ​posted​ ​on​ ​our​ ​website.

Unscheduled:​​ ​​ ​​During​ ​times​ ​of​ ​inclement​ ​weather,​ ​the​ ​School​ ​District​ ​of​ ​Philadelphia​ ​will​ ​announce​ ​early dismissals​ ​on​ ​the​ ​district​ ​website:​​ ​​http://www.phila.k12.pa.us/​.​ ​​ ​Students​ ​will​ ​be​ ​dismissed​ ​according​ ​to information​ ​provided​ ​by​ ​the​ ​parent​ ​on​ ​the​ ​emergency​ ​forms.

Unscheduled​ ​by​ ​parent​ ​request:​​ ​​ ​No​ ​child​ ​will​ ​be​ ​given​ ​an​ ​early​ ​dismissal​ ​from​ ​school​ ​unless​ ​a​ ​parent comes​​to​​school​​to​​escort​​the​​child​​from​​the​​building. ​​​S​​tudents ​​will​​ not ​​be ​​dismissed​​ early​​ from​​ school after​ ​2:30​ ​pm.​​ ​​ ​Parents​ ​are​ ​asked​ ​not​ ​to​ ​schedule​ ​doctor​ ​and​ ​dental​ ​appointments​ ​during​ ​school​ ​hours, whenever​ ​possible.​ ​​ ​All​ ​early​ ​dismissals​ ​will​ ​be​ ​recorded​ ​in​ ​the​ ​district’s​ ​Attendance​ ​Monitoring​ ​System. Habitual​ ​early​ ​dismissals​ ​adversely​ ​affect​ ​student​ ​learning​ ​and​ ​may​ ​affect​ ​student​ ​grades.​ ​​ ​Additionally,​ ​five latenesses/early​ ​dismissals/late​ ​pick-ups​ ​will​ ​result​ ​in​ ​loss​ ​of​ ​privileges​ ​such​ ​as​ ​field​ ​trips​ ​or​ ​special​ ​events.

Emergencies​ ​will​ ​be​ ​referred​ ​to​ ​the​ ​principal.​ ​In​ ​case​ ​of​ ​emergency,​ ​the​ ​principal​ ​may​ ​release​ ​the​ ​child​ ​to the​ ​person​ ​listed​ ​as​ ​an​ ​emergency​ ​contact​ ​on​ ​the​ ​Parent​ ​Location​ ​form.​ ​Please​ ​do​ ​not​ ​ask​ ​for​ ​exceptions​ ​to this​ ​policy.​ ​In​ ​the​ ​event​ ​a​ ​child​ ​is​ ​seriously​ ​injured​ ​or​ ​ill​ ​and​ ​a​ ​parent​ ​cannot​ ​come​ ​to​ ​the​ ​building,​ ​the​ ​school will​ ​call​ ​911​ ​to​ ​take​ ​the​ ​child​ ​to​ ​a​ ​nearby​ ​hospital​ ​for​ ​medical​ ​care.

Any​ ​child​ ​who​ ​leaves​ ​school​ ​prior​ ​to​ ​10:00​ ​am​ ​will​ ​be​ ​charged​ ​with​ ​an​ ​entire​ ​day​ ​of​ ​absence.​ ​​ T​​here​ ​will​ ​be no​ ​early​ ​dismissals​ ​prior​ ​to​ ​10:00​ ​am​ ​or​ ​after​ ​2:30​ ​pm​.​ ​​ ​Notes​ ​will​ ​be​ ​required​ ​for​ ​doctor’s​ ​visits.​ ​​ ​These may​ ​be​ ​brought​ ​to​ ​the​ ​school​ ​the​ ​next​ ​day.​ ​​ ​On​ ​scheduled​ ​early​ ​dismissal​ ​days​ ​there​ ​will​ ​be​ ​no​ ​early dismissal​ ​given,​ ​except​ ​for​ ​emergencies.

Parents​ ​requesting​ ​early​ ​dismissals​ ​will​ ​be​ ​asked​ ​to​ ​provide​ ​photo​ ​ID,​ ​state​ ​the​ ​relationship​ ​to​ ​the​ ​student, give​ ​reason​ ​for​ ​dismissal,​ ​and​ ​give​ ​their​ ​signature.​ ​​ ​Children​ ​will​ ​be​ ​dismissed​ ​to​ ​a​ ​parent​ ​or​ ​guardian​ ​only. When​ ​confirming​ ​identification,​ ​all​ ​adults​ ​who​ ​are​ ​picking​ ​up​ ​students​ ​must​ ​remove​ ​their​ ​headwear, including​ ​but​ ​not​ ​limited​ ​to​ ​burqa,​ ​chadar,​ ​boshiya,​ ​niquab,​ ​or​ ​hats.

As​ ​per​ ​policy​ ​dictated​ ​by​ ​Dr.​ ​Hite​ ​in​ ​2013,​ ​students​ ​will​ ​only​ ​be​ ​granted​ ​an​ ​early​ ​dismissal​ ​under​ ​the following​ ​circumstances:
1.​​ ​​ ​​ ​​ ​​ ​​Medical​ ​or​ ​dental​ ​emergency
2.​​ ​​ ​​ ​​ ​​ ​​Illness​ ​or​ ​injury

3.​​ ​​ ​​ ​​ ​​ ​​Suspension

4.​​ ​​ ​​ ​​ ​​ ​​Hearing

Parents​ ​may​ ​not​ ​enter​ ​the​ ​schoolyard​ ​during​ ​lunch​ ​recess​ ​without​ ​approval​ ​from​ ​the​ ​principal. Visitation​ ​by​ ​parents/guardians​ ​that​ ​do​ ​not​ ​have​ ​an​ ​educational​ ​purpose​ ​will​ ​not​ ​be​ ​permitted.

 

Emergency Contact Information

 

Each year the school distributes a three-part parent location card which requests information where parents can be located in the event of an emergency. It is very important that these forms be completed legibly and correctly. All three forms are to be completed exactly alike. If there is a change in address, phone number, emergency contact or any other information you think the school should know about, please notify either your child’s teacher or the school office immediately.

Fire Drills

 

Fire drills are held in preparation for an emergency. Fire drill directions are posted in all rooms. Students must walk quickly and quietly as directed by their teachers. Everyone must leave the building for fire drills.

 

Policy Change: Special Release procedures for School District of Philadelphia Students:

 

The School District of Philadelphia is committed to making student safety an integral part of each school’s mission, school safety plans, policies, procedures and protocols.

 

It is crucial that all staff is made aware of the policies, as well as their role in implementing them, so that all students are provided a safe learning environment.

 

To that end, the District has revised its Special Release Procedures, requiring photo identification checks (preferably government-issued ID) with every special release.  All schools will be expected to implement this protocol as established.Click here for details.

 

Busing

is not provided for any kindergarten student.  Busing is provided under certain conditions and approved EH-36 forms through the Office of Student Placement.

 

School Trip Permission Form – all students going on school trips will receive from their teacher a new school district permission form to go on the trip. This form must be completely filled in, signed by a parent or guardian and returned to the teacher before a student can go on any school trip.

 

Permission Form for Use of Student Image on the School District of Philadelphia Website – This form is a request for permission to use the image and/or voice of your child on the official School District of Philadelphia World Wide Web page on the Internet.

 

Permission Form – Use of Individual Media on SDP Website

Nurse Information
Forms

 

Physical Exam Forms – All students are required to have a physical examination form completed by a physician prior to entering school and when entering 6th grade . This form should be given to the nurse.

 

Dental Examination Form – All students are required to have a dental examination form completed by a dentist.

 

Emergency Contact Form – Each student is required to have an emergency contact form on record. If any information changes, please contact the main office immediately. This is for the safety of our child during school hours.

 

Permission to Administer Medication – Each student taking medication must have this form completed. The school will not be able to administer any medication without the completed form on file with the nurse.

 

Physical Education Medical Exemption Form – Have your child’s doctor complete this form if your child has a health issue that does not allow him / her to participate fully in Physical Education Class.

 

Physical, Vision, and Hearing Screenings

As per Pennsylvania State Mandate, every student each year will receive the following:  a vision test by a school nurse, medical technician or teacher, a hearing test by a school nurse or medical technician, a measurement of height and weight by a school nurse or teacher, who shall use the measurement to compute a child’s weight-for-height ratio.

New Vaccination Requirements – Please click here for the new vaccination requirements for students in all grades

 

Notes from the Nurse

 

Just a reminder:

All 6th grade students must have returned a completed physical form for this school year. Please see above for forms.
All 7th grade students must have a completed dental exam form for this school year. Please see above for forms.
New immunizations requirements beginning in September, 2017, require:

4 doses of tetanus, diptheria and acellur pertussis *

(1 dose on or after 4th birthday)​*
4 doses of polio

(4th doseon or after 4th birthday and at least 6 months after previous dose given)​**
2 doses of measles, mumps, rubella ***
3 doses of hepatitis B
2 doses of varicella (chicken pox) or evidence of immunity

* Usually given as DTP or DTaP or DT or Td

** A 4th dose not necessary if the 3rd dose was administered at age 4 years or older and at least 6 months after the previous dose

*** Usually given as MMR

Please send an updated copy of your child’s immunization records to the nurse.